Manage listing inventory
Use inventory management any time you complete a sale outside the app and still need to update the listing. This is most common for cash sales at pickup, farm-gate sales, or deals you close by phone or text.
For the full published listing workflow, see Manage published listings.
When should you reduce inventory?
Reduce inventory as soon as the sale is final. Keeping the available count current helps buyers see what is actually still for sale and lowers the chance of overselling.
How to reduce inventory after a cash sale
- Open the Sell tab.
- In Published, open the listing that matches the animals you sold.
- Select Manage Inventory.
- Find the inventory row that matches what was sold.
- Decrease Quantity available by the number sold.
- Save the change.
If you sold 2 animals from a row that had 8 available, update that row from 8 to 6.
Update inventory after each cash sale instead of waiting until the end of the day. That keeps the listing accurate for buyers.
What happens when inventory reaches zero?
When every inventory row on a listing reaches 0, the listing automatically becomes sold_out.
If only one row reaches 0, the rest of the listing can stay active as long as other rows still have quantity available.
When can availability be restored after a listing sells out?
Sold-out listings are not meant for ongoing restocking.
The only exception is when the listing is still within its current live window and a prior sale is reversed. Common examples include:
- A buyer backs out
- An animal is returned
- A deal falls through
In that narrow case, the listing owner can restore quantity_available only up to the original quantity_initial. You cannot use this to add new inventory, exceed the original amount, or keep reusing a long-duration listing as a rolling inventory feed.
If you need to offer a new group of animals later, create a brand new listing.
If the listing window has already ended, renew the listing before putting it back online.
Inventory rules by listing status
| Listing state | Available quantity | Original quantity | Add inventory rows | Delete inventory rows |
|---|
| Active | Can only decrease | Locked | No | No |
| Sold out (staff) | Locked at 0 | Locked | No | No |
| Sold out (owner, still within live window) | Can be restored only up to the original quantity when a sale is reversed | Locked | No | No |
| Draft | Free | Free | Yes | Yes |
Example
A seller lists 5 animals. They sell all 5, and the listing becomes sold out.
Later, one deal falls through while the listing is still within its original listing window. The seller can restore availability back up to 5, but not above it. They cannot enter 6, 10, or 50.
Do not use a sold-out listing to keep adding new animals during a long listing window. The sold-out exception is only for reversing a failed sale while the current listing window is still active.
What counts as a cash sale?
A cash sale is any sale you complete outside the app where inventory still needs to be updated manually.
Common examples:
- Cash paid at pickup
- An in-person farm or ranch sale
- A sale completed by phone, text, or direct message
Best practices
- Update the listing immediately after the sale closes.
- Double-check that you are reducing the correct inventory row.
- Reduce only the quantity that actually sold.
- Keep active listings accurate so buyers do not see animals that are no longer available.